Legal Team/Templatizing/ReviewXML

Plan for review of XML license file

The files can be found here: https://github.com/spdx/license-list-XML

You will need to have a Github account to participate in the review. Let Jilayne know your Github account ID to be added to the repository team.

Key things to review before reviewing the XML files:

• SPDX License List Matching Guidelines: http://spdx.org/spdx-license-list/license-list-overview
• Explanation of the SPDX License List fields: http://spdx.org/spdx-license-list/license-list-overview (at bottom of page)
• Description of current proposal and XML tags: http://wiki.spdx.org/view/Legal_Team/Templatizing/tags-matching
• Video of review process demonstrated: https://www.youtube.com/watch?v=E_VoRQbDyEc

You may also want to watch:

• Using Git (on Windows): https://www.youtube.com/watch?v=nsSjT4cmVEc -- why/who needs this as pertains to process?

Key things to look at during review:

1. identify which parts of the license template are important or unimportant for purposes of matching (as per the Matching Guidelines)
2. structural components - ensuring we have groups of clauses correctly identified (automated process takes care of most of this, but sanity check). Note that if a license does not have info for certain tags (e.g., Notes or a Standard Header) these tags won't appear in the XML
3. consider any changes that need to be made to the Matching Guidelines or License List Overview/description of fields

Process for Review

1. go to https://github.com/spdx/license-list-XML (you need a Github account)
3. go to pull requests (this represents all the licenses that need to be reviewed)
4. pick a license to review ; go to "Files changed" to view the actual file (in diff format)
5. if everything looks good, then go back to "conversation" tab and you can either:
   1. merge the pull request if you feel confidant to do so
   2. leave a comment that you reviewed it and label this as "approved" - labels are found in the right side (see below for more on labels)
6. if you see something you have a question about or think needs editing, then you can:
   1. if you want to actually edit the content, click on the pencil icon in the top right corner (you will need access to Kris' fork of this account)
   2. comment in-line

Labels created in Github: https://github.com/spdx/license-list-XML/labels

• approved = someone looked at it, thinks it's good to go, but didn't merge it
• has acknowledgement = if you find a license that has acknowledgment text, then label it with "has acknowledgement" - for example see:
• question = use if you have a question generally
• need legal discussion = there is a question you want to discuss on the next call or with someone else

use ... define these??

• If you have approved the content, but otherwise approved, use "approved" label
• If the license is good to go, then click on the "merge pull request" and you're done!